About this tutorial: Video duration: 4:33 Office outlook for the Mac searching made easy – Microsoft outlook 2016 for Mac – How to search your email In Mac outlook 2016 for Mac it can be surprisingly hard to find the Search function to search all email accounts and all folders. There’s a search field that is visible, but it only searches the current folder. Why Microsoft made the choice in MS outlook email search to hide the ability to search is somewhat of a mystery, but here’s how you access the search options in Outlook. This works in outlook 2011 as well as outlook 2016 for the Mac Folder – Search the current Categories: / / by January 4, 2016.
URL: Before you can open a shared folder, you must know who granted you access and what type of folder it is. Read the Knowledge Base article on for information on how to share a folder.
Users have complained for months that Public Folder Favorites were not being cached in Outlook 2016, even though caching Public Folder Favorites was enabled in Account Settings, More Settings. This also affected the ability to search public folders: because the items weren't cached, Outlook wasn't indexing the folder contents.
This article describes two ways to open a shared folder. The first method will allow you to open an Inbox, Contacts or Calendar folder. If you need to open Tasks or Notes, you must use the second method, which uses the Delegates settings. Note: the folder must be shared with the Reviewer permissions at least.
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Option 1: Using the Open Other User's Folder feature To open a shared Inbox, Contacts or Calendar folder: • In Outlook go to File > Open > Other User's Folder. • In the Open Other User's Folder window, in the User box, type the email address of the folder's owner, or select the user from the address book. In the Type box, select which folder you need to open (Inbox, Calendar or Contacts).
Note: Open Other User's Folder is the best option to display shared subfolder. For example, if you have a shared subfolder located in Inbox, you need to choose the corresponding type of top-level folder (Inbox) and click OK.
• The folder will appear in your folder list on the left side of the Outlook window. Option 2: Using the Delegates settings To open a shared Inbox, Calendar, Contacts, Tasks or Notes folder: • In Outlook, go to Tools > Account. Select your account in the list in the left pane, click on Advanced, and switch to the Delegates tab. Under 'People I am a delegate for', click on ' +' to add a person.
• Type the name or email address of the user who shared the folder with you, then click on Find. Select the user on the list and click on OK. Click on OK again and close the Accounts window. All the folders shared with you by this user will appear in your folder list on the left side of the Outlook window. How to Remove Other User's Folder: • Open your Outlook 2011 account and navigate to this folder.
• Right-click on the folder and select 'Remove from View': • The shared folder will no longer be showing in your account.